No Option in Power Pivot to Upload From File
Bottom Line: Learn how to use Power Query to import PDF files into Excel. This example includes data that spans multiple pages in a complex PDF file.
Skill Level: Intermediate
Video Tutorial
Download the Excel Files
You can download the file I use in the video. I've included both the initial and the last workbooks.
Power Query Import PDF - BEGIN.xlsx (21.three KB)
Ability Query Import PDF - Concluding.xlsx (27.half dozen KB)
GTmetrix-report.pdf (441.i KB)
Upload Your Example File
At the end of the video I mentioned that yous tin upload your own PDF file to exist considered for an upcoming tutorial on how to import complex PDF files.
Turn a PDF into an Excel Worksheet!
As I've said before, Power Query is Excel's nigh powerful and magical information tool. And now it has the ability to import a PDF file into Excel. The new characteristic even detects tables of structured data within PDF pages. And we can use all of the data cleanup features of Power Query to prepare the data before it's imported, and automate the entire procedure.
It's fairly easy to do if you're familiar at all with Ability Query (if you're non, go started with my overview tutorial here: Power Query Overview: An Introduction to Excel's Nearly Powerful Data Tool, and so you tin can install it here: The Complete Guide to Installing Power Query).
I'll walk you through the process of importing tables from PDF to Excel.
Availability
It's important to note that the From PDF feature is currently available on the Beta Channel (formerly Insiders Fast) for Microsoft/Office 365 subscribers. It will be rolling out to other channels in the coming months. I don't have a timeline on the release, and apologize in advance if yous don't accept access to information technology all the same.
Power Query Reads Complex PDF Files
In the video, I've used an instance PDF that is an exported report on web page speed from GTmetrix. The data fix I am interested in spans ii pages and looks like this:
Steps to Import a PDF into Excel
If y'all accept the new characteristic you will encounter From PDF on the From File menu. Again, you must be on the Beta Channel of Microsoft 365 at the time of this publication.
Here are the steps to import the PDF file to Excel:
- Starting from the Data tab on the Ribbon, click on Get Data, then From File, then From PDF.
- Find the PDF file wherever you lot have it stored on your computer. And then click on Import.
- The Navigator window volition appear, showing a listing of all the data sets that Power Query has found in your PDF. At the top of the listing will be private sets of data tables, and at the bottom it is broken downward by page. If you lot want to import more one information set up, cheque the box that says Select multiple items.
- Select the detail or items that you want to import.
- Click on Transform Data.
This brings up the Ability Query editor and each table that we've imported is listed as its own query.
Information technology's likely that the queries you've pulled from the PDF have the headers listed in Row 1. To prepare this, simply click on the menu icon to the left of your headers and select the option that says Employ Showtime Row as Headers. You volition do this for each query.
You can as well practise any other cleanup you lot see fit before loading the data into a worksheet.
If you want to combine these queries into one table earlier loading it into the workbook, you can utilize the Append feature in Power Query to stack the data together. See this other tutorial for how to do that: How to Combine Tables with Power Query.
From PDF to Excel Table
Close & Load the query to output the data to an Excel Tabular array in the workbook. As I mention in the video, you might want to first create connections just for all of the queries, then output the appended query to a Table.
Free Training Webinar on the Power Tools
Correct at present I'one thousand running afree training webinar on all of the Power Tools in Excel. This includes Power Query, Power Pin, Power BI, pivot tables, macros & VBA, and more.
Information technology'southward calledThe Modern Excel Blueprint. During the webinar I explain what these tools are and how they tin fit into your workflow.
You will also learnhow to become the Excel Hero of your organization, that get-to gal or guy that everyone relies on for Excel help and fun projects.
The webinar is running at multiple days and times. Please click the link below to get registered and relieve your seat.
Click Here to Register for the Free Webinar
Conclusion
This is a super cool feature that saves y'all from having to manually reconstruct a table that appears in a PDF.
Exercise you take a PDF that you lot'd like to import into Excel? If so, you tin upload your example file hither and we'll consider information technology for a hereafter tutorial lesson.
Please go out a annotate below and let us know what you retrieve of this new feature. Thank y'all! 🙂
Source: https://www.excelcampus.com/powerquery/import-pdf-excel/
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